Terms & Conditions For Participation In
The EHEF Indonesia Virtual Fair
These are the terms and conditions agreed by:
“The Committee”,
and
“The Exhibitor”, the eligible institution, network or consortium of institutions, National Representation, or their representative which has made a successful application to the Committee to participate at the European Higher Education Fair
In these conditions:
“The European Higher Education Fair” or “Fair” is that organised by the Committee in Indonesia;
“The Venue” as defined in the Fair details;
Exhibitor Selection criteria for Higher Education Institutions
In order to be eligible to exhibit at EHEF Indonesia, the institutions must:
- be a higher education institution with headquarters in one of the 27 EU Member States,
- be recommended by the appointed national coordinator of EU Member States,
- provide courses at the undergraduate level and / or the postgraduate level of higher education leading to recognized degrees,
- provide degree courses that are accredited by the competent national authority in the relevant EU Member States,
- have a strong international dimension or be actively seeking to develop one, i.e. offer courses (preferably English-taught) and support services particularly aimed at international students.
- officially represent the European country language center or cultural center
- priority will be given to individual higher education institutions with a focus on postgraduate courses.
For each country, booths are allocated to eligible higher education institutions on a first-come first-served basis, based on the date and time of arrival of the complete, signed application form by email to the Committee office before the application deadline. If the number of applications exceeds the number of booths available, a waiting list will be constituted. Eligible institutions will be placed on this waiting list according to the date and time of arrival of complete, signed application form by fax at the Committee office before the application deadline.
The Committee reserve the right to select institutions to take part in the EHEF based on the exhibitor selection criteria, as described above. Applicants will be notified by email of the decision.
Cancellation of a European Higher Education Fair
The Committee reserves the right to postpone, curtail, move, extend or abandon a Fair, or move Exhibitors, or close individual or all sections of the Virtual Fair temporarily or permanently, if unforeseen events so require. Should it be necessary to postpone, curtail, move, extend or abandon the Virtual Fair, or move an Exhibitor, the Exhibitor shall not be entitled to withdraw from the contract nor to claim indemnity.
If the Committee cancel a European Higher Education Fair due to force majeure, a sum of preparation fee will be applied, and after the deduction all efforts will be made to reimburse exhibitor fees and any additional fees paid to the Committee included in the official application form (i.e. additional equipment or catalogue advertisement). Exhibitors will be responsible for any cancellation charges on flights, accommodation and any other costs they may incur.
Participant’s Cancellation
Cancellation fees will be charged for withdrawal, for whatever reason, from a European Higher Education Fair as of the date of receipt of notice of withdrawal by original letter. Cancellation rates are as follows:
- 0 % of the full EHEF exhibitor fee will be charged if the cancellation is made BEFORE 30 OCTOBER 2020
- 100% of Exhibitor Fee will be charged if the cancellation is made AFTER 30 October 2020
Payment schedule
The Committee will invoice Exhibitors for the EHEF booth and any additional costs before the event takes place. Terms of payment and deadlines are stated on the application form and must be respected in order for the Exhibitor to be able to take part in the Fair. The Committee reserve the right to cancel the contract and otherwise dispose of the space reserved if payments are not issued on time. In such an event, the Committee shall not be liable for any resulting costs, damages and/or losses charged to the Exhibitor. If on the instructions of the Exhibitor, invoices are made out to a third party, the Exhibitor continues to be liable for all charges.
VAT
Amounts invoiced by the Committee are exempt of VAT. The Committee reserves the right to send a supplementary invoice for VAT if required by EU legislation.
Disclaimer
The Committee accept no liability for loss or damage suffered by the Exhibitor and caused by:
- the failure of any service to be provided by the European Higher Education Fair subcontractors;
- cancellation or suspension of the European Higher Education Fair due to force majeure, including war, earthquake, strikes or by reason beyond the Committee’s control.
Booths
Exhibitors will accept the booth that is allocated to them by the Implementing Agencies. Exhibitors should provide minimum information to be uploaded virtually, thus the visitors could access the latest information.
Disputes
Should the Exhibitor and the Committee be in dispute on the meaning or interpretation of any of the terms of this agreement, including failure to agree on an event of force majeure, the matter will be referred to the EU Delegation for Indonesia for arbitration.
Notices
If either party wishes to give notice to the other party under this agreement it shall be by registered delivery or first-class mail to the Committee.
Termination of agreement
The Committee are entitled to terminate without notice their agreement with an Exhibitor if:
- the Exhibitor or its designated representative commits any breach of, or fails to observe, any of the conditions or regulations set out in these terms and conditions;
- the Committee, in their sole and absolute discretion, decide that the agreement shall be terminated;
- the Exhibitor has a receiver appointed over all or part of its assets, enters into liquidation, or commits an act of bankruptcy, whether compulsorily or voluntarily;
- the Exhibitor fails to pay any sum due.
In the event that the Agreement is terminated by the Committee unless otherwise agreed between the Committee and the Exhibitor in writing, the Exhibitor will pay to the Committee any expenses or loss incurred by the Committee arising as a consequence of such termination.
Privacy Policy
This Privacy Policy sets out the data processing practices carried out through ehef.id and corresponding EHEF fair websites. If you have any requests concerning your personal information, any queries with regard to these practices or if you wish to modify or to remove your personal data, please contact us at fair@ehef.id
We collect personal information through the registration process only. We do not sell trade or rent your personal information to third parties. We will only disclose personal information to our partners and to other organizations related to the event you register to, and to the suppliers we engage to process data on our behalf.
Governing Law
By submitting the application to exhibit at the Fair, the Exhibitor agrees to these Terms and Conditions. The mutual rights and obligations residing in this contractual relationship shall be interpreted in accordance with the laws of the Republic of Indonesia. Should any of the above conditions be or become null and void, the other conditions shall continue to be valid.
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